Everything your programs run on in one place
Ellerna brings enrollment, attendance, family communication, billing and reports together, for the people who run programs, the people who teach, and the families they serve.
Programs & enrollment
From enquiry to enrolled on one record
List the programs your organization runs, take applications and move each student from applied to waitlisted to enrolled without copying anything between systems.
- One program catalogue, with classes at each location
- Applications you approve or decline in one list
- Waitlists that do not count toward your plan
- Class placement with class capacity in view
Attendance & pickup
Check-in and check-out that staff confirm
Arrivals and departures are requested, then confirmed by a staff member. Each student keeps a full attendance history.
- Staff-confirmed check-in and check-out
- Approved pickup contacts on every student record
- New pickup contacts added through family requests that staff approve
- Attendance history for every student
Family communication
The day, shared with the people who care
Staff log meals, naps, bathroom breaks, learning moments, notes and incidents in a few taps. Families see them in their own view, with photos and messages.
- Daily updates on each student’s timeline
- A photo gallery per student, shown to that family and their staff
- Direct messages between families and staff
- Announcements to an organization, a location or a class, with acknowledgement
Billing & payments
Tuition invoices families pay online
Create tuition invoices for each student and let families pay by card from their account. Payments are processed by Stripe.
- Weekly or monthly tuition
- Invoice status at a glance: unpaid, paid or void
- Card payments from the family account
- Tuition charged in your organization’s currency
Reports & compliance
Records ready when you need them
Keep enrollment documents on the student record and download reports as PDF for inspections, audits and your own records.
- Attendance, billing and daily activity reports as PDF
- Enrollment contracts, immunization records and consent forms on each student
- Documents families can review and sign
- Dashboards for enrollment, attendance and billing
Team & scheduling
Your team, organized by role
Invite staff by email to the role they need, plan shifts for each location and keep timesheets as staff clock in and out.
- Invitations by email for admins, teachers and families
- Weekly shift schedules per location
- Clock-in and clock-out timesheets
- Teachers assigned to their classes
Multi-location
Every location under one account
Owners see all their locations together or one at a time. Location admins run their own location without seeing the others.
- One organization, many locations
- Switch between locations or view them all
- Location admins scoped to their location
- Plans that grow with your number of locations
Security & privacy
Built to keep children’s information private
Every request is checked against the person’s role, organization and location, so each person sees only what their role needs.
- Access by role: owner, location admin, teacher, family
- Owners, admins and teachers confirm sign-in with a code sent by email
- Sessions kept in secure, HttpOnly cookies
- Photos and documents shown only to the child’s family and their staff
Solutions
Made for every kind of learning and care
The same platform, shaped around how you run your programs.
Childcare & early learning
Daycares, preschools and infant and toddler programs.
- Daily updates on meals, naps and learning moments
- A private photo gallery for each child
- Approved pickups and confirmed check-out
Schools
Before and after school care, school-age programs and clubs.
- Programs with classes at each location
- Staff-confirmed attendance every day
- Announcements to one class or the whole school
Learning centers
Tutoring, language and academic programs.
- Applications and waitlists per program
- Tuition invoices paid online
- Messages between tutors and families
Enrichment providers
Arts, music, sports and camp programs.
- A catalogue of your classes and camps
- Enrollment with capacity per class
- Consent forms and documents in one place
How it works
Up and running in an afternoon
Choose your plan as you sign up, free ones included. Change plans from Settings when you need more students, locations or features.
- 1
Create your organization
Sign up and add your first location.
- 2
Set up classes and programs
Add the classes you run and the programs families apply to.
- 3
Invite your team and families
Send invitations by email to admins, teachers and families.
- 4
Run the day
Attendance, updates, messages and billing from any device.
Step-by-step guides for each role are in the Help center.